Privacy Policy

It’s the policy of Full Duplex Systems, Inc to handle all information provided by clients with the utmost care and confidentiality. Access to client information is restricted to members of our firm who need the information to complete the work for which we were retained us. We maintain physical, electronic and procedural guidelines in order protect client privacy and in order to comply with the provisions of the Privacy Act of 1974, the Internal Revenue Code of 1986 and the Gramm-Leach-Bliley Act of 1999.

Full Duplex Systems, Inc does not sell or otherwise share its client list with any other entity or organization and will not share or disclose a client’s tax and/or personal information (including the client’s name, address, tax identification number and copies of client’s tax returns) with anyone outside the firm without the express permission of the client.

In the case of jointly-filed tax returns for married taxpayers, Full Duplex Systems is required to disclose personal and/or tax information at the request and with the express permission of one spouse even if the other spouse does not provide his/her express permission.

Sincerely,
John H. Brantley, President

 

Information about Identity Theft Re-Printed from the IRS Web Site

What to do if the IRS contacts me because of a tax issue that may have been created by an identity theft?

If you receive a notice or letter in the mail from the IRS that leads you to believe someone may have used your Social Security number fraudulently, please respond immediately to the name, address, and/or number printed on the IRS notice. Be alert to possible identity theft if the IRS notice or letter states that you filed more than one tax return or indicates that you received wages from an employer unknown to you. An identity thief might also use your Social Security number to file a tax return in order to receive a refund. If the thief files the tax return before you do, the IRS will believe you already filed and received your refund if eligible. If your Social Security number is stolen, it may be used by another individual to get a job. That person’s employer would report income earned to the IRS using your Social Security number, making it appear that you did not report all of your income on your tax return. If you have previously been in contact with the IRS and have not achieved a resolution, please contact the IRS Identity Protection Specialized Unit, toll-free at 1-800-908-4490.

What do I do if I have not been contacted by IRS but believe I am a victim of identity theft?

If your tax records are not currently affected by identity theft, but you believe you may be at risk due to a lost/stolen purse or wallet, questionable credit card activity, credit report, or other activity, you need to provide the IRS with proof of your identity. You should submit a copy, not the original documents, of your valid Federal or State issued identification, such as a social security card, driver’s license, or passport, etc, along with a copy of a police report and/or a completed IRS Identity Theft Affidavit (Form 14039).

Please send these documents to:
Internal Revenue Service
P.O. Box 9039
Andover, MA 01810-0939

Or fax these documents to:
1-978-247-9965 (This is not as toll-free number)

You may also contact the IRS Identity Protection Specialized Unit, toll-free at 1-800-908-4490.

What are suspicious e-mails or phishing?

Phishing is the act of sending an e-mail to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft.

Report phishing, e-mail scams and bogus IRS Web sites.

According to the Federal Trade Commission, the nation’s consumer protection agency, phishers send an e-mail or pop-up message that claims to be from a business or organization that you may deal with — for example, an Internet service provider, bank, online payment service, or even a government agency. The message may ask you to ‘update’, ‘validate’, or ‘confirm’ your account information. Some phishing e-mails threaten a dire consequence if you don’t respond. The messages direct you to a Web site that looks just like a legitimate organization’s site. But it isn’t. It’s a bogus site whose sole purpose is to trick you into divulging your personal information so the operators can steal your identity and run up bills or commit crimes in your name.

The IRS can use the information, URLs and links in the suspicious e-mails you forward to trace the hosting Web site and alert authorities to help shut down the fraudulent sites.

Remember, the IRS does not initiate communication with taxpayers through e-mail.